International Charitable Organization “East Europe Foundation”

17.03.2024 – 20.08.2024

To enhance the efficiency and transparency of the Ministry of Health’s operations in fulfilling its responsibilities related to citizen interactions concerning employment, specifically regarding the appointment of candidates to positions through competitive processes. This will be achieved by automating the procedures for submitting documents for participation in competitions, processing these documents, evaluating candidates, determining winners, and subsequently publishing the results.

The implementation of this electronic service offers several significant advantages:

• Increased convenience and accessibility: A user-friendly interface will allow healthcare professionals to easily find current vacancies and for healthcare institutions to select qualified specialists and quickly fill their staffing needs
• Enhanced efficiency – automated processes for job searching, application submission, tracking submitted applications, and making changes to existing resumes will significantly reduce the time and effort required for employment.
• Ensured quality, transparency, and fairness in recruitment. Detailed profiles and selection criteria for positions will help healthcare institutions make optimal choices for each vacancy, while healthcare professionals will have a clear understanding of the terms and prospects of their potential career at the chosen institution.
• Reduction of healthcare workforce shortages. Effective search and recruitment of qualified healthcare professionals will help ensure the provision of adequate medical, pharmaceutical, and rehabilitation care, as well as optimize the processes of determining staffing needs and forming state orders for the training of healthcare specialists.
• Elimination of corruption risks – an open, accessible, and transparent recruitment process, conducted in accordance with all relevant laws and anti-corruption legislation will minimize the potential for corruption at all stages of the employment process in healthcare institutions.

For the Ministry of Health of Ukraine:

• Enables the publication of vacancies and the review of candidates electronically, providing an efficient tool to fulfill this task.
• Increases the transparency of the candidate selection process.
• Optimizes the workload of ministry officials and reduces the processing time of applications.
• Reduces the healthcare workforce shortage by attracting qualified professionals who best meet the requirements.
• Collects statistics on open positions, the progress of review processes, and staffing.

For candidates:

• Simplifies the process of applying for vacancies by allowing for electronic applications.
• Provides timely updates on the status of applications and the progress of the competition.
• Enables candidates to view all vacancies in one place, allowing for easy comparison and decision-making.
• Offers 24/7 access to the system’s functionality.

• Job Posting: The system allows for the creation of detailed job postings, including eligibility criteria, application deadlines, and other relevant information.
• Digitalized Application Process: Candidates can submit their applications electronically, streamlining the process and reducing paperwork.
• Efficient Application Review: The system provides tools for efficient review of applications, including the ability to view and download all submitted documents.
• Analytics: The system offers robust analytics capabilities, allowing users to generate reports on various aspects of the recruitment process.
• ESRR Integration: The system seamlessly integrates with the Unified State Register of Residency to facilitate the distribution of internships and manage vacancy returns.
• Transparency and Accessibility: The system ensures transparency by providing easy access to information about job postings, application status, and competition results.

The Ministry of Health of Ukraine expresses its gratitude to the MK-CONSULTING team for the developed software product. The team has conducted a quality analysis of the problems with the existing employment and competition processes, identified all the weaknesses of the current implementation, and proposed a number of solutions to improve the procedures for publishing vacancies, reviewing them, and conducting competitions for managerial positions. The specialists promptly informed about new system features, collected feedback, and implemented the customer’s wishes. Thanks to fruitful cooperation, the project was completed on time with very high quality.